Today, on 17 July, OFSI has launched new online forms for submitting licence applications, reporting suspected breaches, and other key reporting such as frozen assets. This is a significant step forward in our drive to modernise and streamline our services, making our processes clearer, faster and more accessible for everyone who needs to contact us.
The new forms are designed to make it easier for you to provide the information we need and to help us respond more quickly and efficiently.
For now, the new online forms will operate alongside our existing processes during a transition period. While use of the online forms is not yet mandatory, we encourage all users to familiarise themselves with the new forms and start using them as soon as possible. To support this, we have also published downloadable versions of the new forms to preview the questions, which can also be completed and sent to us by email. Using these templates will help you get used to the new format and requirements ahead of the full transition. OFSI will provide ample notice before the old forms are phased out permanently, through e-alerts and updates to our website.
OFSI values your feedback. Please let us know what you think about our online forms by emailing ofsi@hmtreasury.gov.uk. Your input will help us shape ongoing improvements to the forms.
Why you should start using the online forms
- Faster Responses: Submissions are delivered directly to the relevant OFSI teams, enabling quicker processing and response times.
- Fewer Follow-Up Questions: The online forms include built-in guidance and mandatory fields to help ensure all necessary information is provided in the correct format first time. This reduces the likelihood of incomplete or incorrect submissions and minimises the need for follow-up requests, allowing OFSI to handle cases more quickly.
- Accessibility: The new forms meet high accessibility standards, ensuring they are usable by everyone.
Once your form is submitted, you will receive a confirmation email from OFSI containing the details of your submission.
To help you complete your submission smoothly, we recommend reviewing the downloadable versions of our new forms and gathering the necessary information and documents before you begin. We advise stakeholders to complete forms in one session to avoid any loss of information. The forms cannot be saved in progress. However, as long as the browser is not closed, the form will retain details for up to 20 hours.
Where can I get help?
Each online form has guidance on how to fill it in. If you require further assistance, you can contact ofsi@hmtreasury.gov.uk.
Which forms are available?
The following forms are now available online:
Use this form to make a new application for a licence or amend an application if the activity the licence is needed for is not already covered by any of the General Licences.
Information needed:
- Detailed information about the transactions.
- A detailed explanation of why you think the proposed transaction falls within one or more of the available licencing grounds.
- A detailed explanation of the sanctions regime which you are applying under.
- For frozen assets, bank details - payment method, account details, payment route details and whether funds are available for payments, and copies of documents to support your application.
Financial sanctions suspected breach reporting form
Use this form to report suspected breaches and compliance issues related to implementation of financial sanctions.
Information needed:
- Contact details of the person making the report.
- Details of the suspected breacher and any involved designated person(s) (DP), including their group ID if they are a DP.
- Details of any persons connected with Russia or trust services, if involved.
- The sanctions regime under which the suspected breach has occurred and details of any relevant licence numbers that may apply or are suspected to have been breached.
- Details of the suspected breach including value, currency, date, details of remitter, intermediary and ultimate beneficiary.
- Documentation detailing the events or series of actions that led to the suspected breach taking place (further guidance below).
- Details of when and how the suspected breach was discovered, and any other authority the matter has also been or will be reported to.
- The types of funds, economic resources or financial services involved.
- Any other supporting material.
Oil Price Cap (OPC) suspected breach reporting form
Use this form to report suspected breaches and compliance issues related to implementation of the UK’s ban on the maritime transportation of Russian oil and oil products and associated services and the oil price cap.
- Contact details of the person making the report.
- Details of the suspected breacher and any involved UK persons or entities, including company reference numbers where applicable.
- Details of any persons connected to Russia, if involved.
- The regulations under which the suspected breach has occurred and the suspected offence that has been triggered.
- Details of any suspected breaches of licence conditions or reporting obligations, or the General Licence(s) that the suspected breach relates to, including the licence number.
- The tier of service provider of the reporter of the suspected breach.
- The tier of service provider of the person(s) suspected of committing the breach.
- Details of any suspected breach, including:
- Oil transaction details.
- Voyage details.
- Vessel details.
- Any UK nexus and other relevant service providers.
- Any sanctions evasion red flags.
- Documentation detailing the events or series of actions that led to the suspected breach taking place (further guidance below).
- Details of when and how the suspected breach was discovered, and any other authority the matter has also been reported to.
- The types of activities, services, and jurisdictions involved.
- Any other supporting material, including any relevant attestations.
Licence reporting (except Legal Services General Licence reporting)
Use this form to submit licence reporting. If you need to report under the Legal Services General Licence, use the Legal Services General Licence reporting form instead.
Legal Services General Licence reporting
Use this form to submit licence reporting for activities carried out under the OFSI Legal Services General Licence.
Information needed:
- Ensure you have all the necessary information and supporting evidence available as per the reporting requirements in the General Licence.
Counter-terrorism suspected breach reporting
Use this form to report all counter-terrorism compliance-related information to OFSI, including information regarding any suspected breaches of financial sanctions.
Use this form if you are a DP under the Russia or Belarus (Sanctions) (EU Exit) Regulations 2019 and need to report any funds or economic resources you own, hold or control to OFSI, within 10 weeks of your designation or the relevant legislation coming into force.
Please download the Excel template here. This will need to be completed before uploading it to the form.
Information needed:
- Please provide details of all funds and economic resources owned, held or controlled by you, where the value of those funds or economic resources exceeds £10,000.
- Include funds and economic resources held jointly as well as funds and economic resources in your sole name.
- If multiple funds or economic resources of the same type taken together exceed £10,000 this must also be reported.
- There is space on the Excel to add additional information and notes.
This form should be used by relevant firms to report as soon as practicable the nature and amount or quantity of any funds or economic resources they hold for a customer who is a designated person.
Please download the Excel template here. This will need to be completed before uploading it to the form.
This form differs from the annual review of frozen assets where, persons that funds or economic resources owned, held or controlled by a designated person as of 30th September in a calendar year will have to provide OFSI with a report stating the nature and amount or quantity of these funds or economic resources by no later than 30th November in that calendar year.
For more information on the annual review of frozen assets see our recent annual review.
Information needed:
- DP information (Group ID & Name).
- Details on Frozen Accounts.
- Details on Frozen Payments.
- Details on Economic Resources.
If you have previously reported frozen assets that are no longer held or frozen, you should still use this form to update OFSI. Please clearly indicate the status of those assets in the “additional information” column of the Excel upload.
Use this form for notifying OFSI if your firm knows or suspects it holds funds or economic resources for a person or entity prohibited under regulation 18A(1) of the Russia (Sanctions) (EU Exit) Regulations 2019. This includes the Central Bank of the Russian Federation, the National Wealth Fund of the Russian Federation, the Ministry of Finance of the Russian Federation, or anyone owned, controlled by, or acting on behalf of these entities.
Information needed:
- Group ID
- Details of the assets – values, country held in, interest accrued.
Use these forms to report your compliance with an exception from financial sanctions:
Complying with the exception: "Investments in relation to non-government controlled Ukrainian territory"
Complying with the exception: "Credits to and transfers out of frozen accounts and relevant accounts"
Complying with the exception: "Exception for required payments"
Complying with the exception: "Humanitarian Assistance Activity in relation to Syria [Relating to Petroleum Products] "
Complying with the exception: "Investments in relation to Russia"
Information needed:
- Provide details of the transaction (including the date, time, value, relevant parties) and reporter’s contact details.